Author: Frequently Asked Questions
How do I submit a manuscript to Medwave?

Authors must submit their manuscript through the OJS (Open Journal System). In order to access the system, you should click on “Submit manuscript” found in Medwave’s footer. Before doing so, please check our contact person, policies and other features of our journal that will enable you to successfully submit. You can click on “Author instructions”, right next to “Submit manuscript”. OJS processes submitted manuscripts and makes it possible to ensure traceability of the peer review process.

Editorial staff is notified each time a new submission occurs. Before assigning peer reviewers to a manuscript, assistant editors evaluate the submission for completeness and compliance, as well as pertinence to the journal’s purpose and scope. Your manuscript may be rejected at this stage if formal requisites are not complied with, or if your manuscript is not aligned with our aim. If you comply with our requisites, your manuscript will go for peer review. The handling editor will assign 2-4 external reviewers. The reviewers are chosen from an 800-strong international reviewer database.

In what language should I submit my manuscript?

Manuscripts may be submitted both in Spanish, and Spanish and English. You can only submit one original version of the manuscript. If you submit the main version in Spanish, you can attach the version in English as additional documents. If you submit the main version in English, you can attach the version in Spanish. In author comments or in your cover letter, please inform the editors that you are submitting in both languages and that you will be available to correct both versions if asked to.

Do I have to attach documents to my manuscript?

Yes. For your manuscript to be sent out for peer review, you must have attached at least the following:

a) Competing interests form, one for each author.
b) Declaration of originality, one for the manuscript submission.
c) Informed consent to publish (case reports, case series).
d) Institutional ethics committee approval (in all primary studies that involve human beings, including observational and qualitative studies or studies using questionnaires).
e) Funding disclosure.
f) Protocol registration number.
g) Authorship and contributorship statement.
h) Cover letter addressed to the editor.

Templates are found here.

How is my manuscript reviewed?

Medwave does double-blind peer review. This means that the author is blind to who is doing the peer review, and the peer reviewers are blind to author names and institutions. Sometimes peer review is single-blind (the reviewer is aware of the authors name) and this generally happens when for some reason the manuscript is unmasked. This will be informed in History of accepted and published manuscripts. Authors will be made aware of editor’s decisions and justification. Reviewers apply checklists when reviewing that have been prepared following reporting guidelines and thus vary according to study design.

How long will the review process take?

The reviewer has two weeks to perform his or her assessment of the manuscript, but the process itself make take longer. Review is done in the OJS. When all requested reviews are sent in, the editors analyze and decide in accordance with the following options: acceptance on first submission (very rare); revisions required (must send in corrected versions); resubmission for review (another review round will be done): and decline submission (otherwise known as rejection). We try not to exceed three months on average from submission to editorial decision.

My submission is accepted…

If the editor has decided to accept your submission without requesting changes to your manuscript, it will go straight to copyediting.

Revisions are required of my manuscript…

A manuscript may need changes, corrections or improvements, in which case the editor will decide to ask for further revisions. You will be informed of the changes that the editors and reviewers think should be made before final acceptance.

You will have to submit a new revised version of your manuscript introducing the necessary requested changes within 21 days. You will have to attach a checklist (the form will be previously sent to you by email from our editors) with reviewer/editor observations, whether correction was done or not, and why. In order for the editor to decide, it is mandatory that you submit this checklist. Only then, the editor will decide among the following options: acceptance, further reviews or rejection. If by the end of 21 days you still have not submitted your revised version, the editor will decide with whatever version we have in the office. The likely outcome is that it will be rejected. Once you have received the rejection letter (by email) you can submit your manuscript to another journal.

It is important to point out that a request for revision is not a pledge to accept the manuscript further on. It is possible that the editor requests further revisions, or may even start a second or third round of peer review. The journal seeks to publish interesting papers of demonstrable quality, so we work with our authors to correct and enhance in order to produce the best possible paper. However, this is a human endeavor and error can occur in spite of all safeguards.

What happens after acceptance and before publication?

After acceptance by the editor, the manuscript will move on to copyediting in order to ensure that the final article is consistent with the journal’s house style and devoid of statistical or technical errors. While we expect our authors to write in correct Spanish, we do send the manuscripts to style editing and technical review. We do not do this for other languages (English, Portuguese), but if we detect that the writing or translation is of poor quality, we will advise the authors to revise the work. In the editing phase we standardize references, images and tables. Now your paper is ready to be published.

Before posting the article on the web, you will be sent by email a PDF file with the final version for your approval. You will only have 24 hours to submit corrections so if you do not respond before that, we will conclude that you have no observations to your paper. At this point your article will be posted on the homepage and your paper will also be deposited in MEDLINE/PubMed within the week.

My manuscript is rejected

Medwave is not keen to reject manuscripts, but if the editors and reviewers think that the manuscript contains important methodological shortcomings, breaches of publication or research ethics, or the topic that is covered is not within our aim or scope, you will get a rejection letter.

Medwave only publishes original works, so if in the editing process we find that the manuscript has been previously published or is being submitted to another journal, the manuscript will be rejected. This can happen even if there has already been a previous decision to accept with revisions required or after two or three revisions.

What if my manuscript is published with errors?

You approved the print version (the PDF file) before publication but after publication you or someone else discovers oversights or errors. In such a case, you can write to the editors informing them of the necessary corrections. They will be made and posted in Errata.

What happens after publication?

Here begins the most important part of review: post-publication review. Now our readers will be able to comment your work or send letters to the editor on a published article. We urge the scientific and academic community to critically read our journal articles and to contribute with constructive comments. Authors are also urged to reply with fast responses. Each article has a tab called History that contains the metadata of the paper, such as when the manuscript was submitted and accepted, how many reviewers were involved, provenance, among others.

And lastly...

So, in a nutshell, this is the process that your manuscript has to go through before becoming a citable resource for the scientific community. Many people are involved, as you can see, taking your paper from its crude initial format into something that can be put on the Web for all to see and appraise. Your paper will reach out to our readership and to other investigators who will find and cite your work.

Because we believe in science and in the power of good quality scholarly communications, we will continue to seek excellence in what we do and to improve our processes to the extent that our resources will allow.

Last update

April 7, 2017